COMPUTER COURSES · MS Word

Create an organization chart

InsertOrganizationalChart

An organization chart graphically represents the management structure of an organization, such as department managers and nonmanagement employees within a company. By using a SmartArt graphic in Microsoft Office Excel 2007, Microsoft Office Outlook 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007, you can create an organization chart and include it in your worksheet, presentation, or document.

To create an organization chart quickly and easily, you can type or paste text in your organization chart and then have the text automatically positioned and arranged for you.

When you add an assistant box to an organization chart layout, such as Organization Chart, a bullet with a line attached indicates the assistant box in the Text pane.

Although you can use other hierarchy layouts to create an organization chart, the assistant box and the hanging layouts are available only with organization chart layouts.

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a SmartArt Style to your organization chart. You can also add effects, such as glows, soft edges, or 3-D effects. In Office PowerPoint 2007 presentations, you can animate your organization chart.

  1. On the Insert tab, in the Illustrations group, click SmartArt.

    Illustrations group Ribbon Image

  2. In the Choose a SmartArt Graphic gallery, click Hierarchy, click an organization chart layout (such asOrganization Chart), and then click OK.

  3. To enter your text, do one of the following:

    • Click in a box in the SmartArt graphic, and then type your text.

      NOTE   For best results, use this option after you add all of the boxes that you want.

    • Click [Text] in the Text pane, and then type your text.
    • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

      NOTE   If the Text pane is not visible, click the control.

      text pane control

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